| Article I. The Governing Committees and the
College Council
Article II. The Elected Committee of the College
Council
Sec. 1. Constitution
There shall be a Committee of the College Council, which shall consist
of the Dean of the College and seven other members elected by the
College Council out of its voting membership under the Hare System
of Proportional Representation. This election shall provide that the
Committee includes at least one member from each of the Biological
Sciences Collegiate Division, Humanities Collegiate Division, Physical
Sciences Collegiate Division, and Social Sciences Collegiate Division.
Sec. 2. Terms of Office and Election Procedures
Terms of office for the elected members shall be for two years, renewable,
with four members to be elected in one year and three the next, this
alternation to be continued in subsequent years. The unexpired terms
of Committee members leaving the Council shall be served by the next
alternates to the Committee, providing always that the conditions
specified in Article II, Sec. 1 are fulfilled.
Sec. 3. Organization and Meetings
The Dean of the College shall be the Chairman of the Committee of the
College Council. The Committee of the College Council shall elect a
Spokesman from its membership. The Spokesman will serve for one year,
and will be eligible for re-election. The Committee of the College Council
will meet at least once every two weeks throughout the Autumn, Winter,
and Spring Quarters. Other matters pertaining to the Committee's
organization shall be dealt with according to the Committee's Rules of
Procedure.
Sec. 4. Functions
The primary function of the Committee of the College Council is to prepare
material for action by the College Council in all matters over which that
body has jurisdiction. In all its activities and in its recommendations to the
College Council, the Committee of the College Council will give high
priority to questions of curriculum and academic programs. The Committee
of the College Council will receive reports from other standing committees
and proposals for College Council action from members of the College
Faculty.
Article III. The Other Standing Committees of the College Council
Article IV. College Council Bylaws
Sec. 1. Election Procedures
Nominating petitions for elections to the College Council shall be signed
by three members of the College Faculty. Voters must return ballots in the
envelopes provided by the Secretary of the Faculties and must sign the
envelope. Voters who are absent from the University at the time of the
College Council election may make arrangements to cast absentee ballots,
and the Secretary of the Faculties shall issue regulations which will
facilitate such arrangements.
Sec. 2. Organization
In the absence of the President or Provost, meetings of the College Council
shall be chaired by the Dean of the College or, in his absence, his
designated representative.
Sec. 3. Regular Meetings
Regular meetings of the College Council shall be held at least twice each
quarter, except for the Summer Quarter. A schedule of these meetings,
determined by the Dean of the College, shall be circulated by the Secretary
of the Faculties at the beginning of each Autumn Quarter.
Sec. 4. Attendance at Regular Meetings
Any member who misses two consecutive regularly scheduled meetings of
the College Council without prior notice to the Secretary of the Faculties
will be dropped from the membership and will be replaced by the highest
alternate in the case of an elected member, or by a new appointee in the
case of an appointed member.
Sec. 5. Special Meetings
Special meetings may be called by the Dean of the College and shall be
called by him upon the receipt of a written petition signed by ten College
Council members.
Sec. 6. Agenda
The agenda for all College Council meetings shall be established by the
Dean of the College after consultation with the Committee of the College
Council. It shall normally be circulated to the members of the Council at
least three days before a meeting. Any member of the College Faculty may
present to the Dean, or to any member of the Committee of the College
Council, items for consideration for the agenda. The final item for the
agenda shall be the opportunity to introduce new business. Any item
supported by a petition signed by ten members of the College Council must
appear on the agenda for the next meeting.
Sec. 7. Council Action
Items for action shall normally be presented at one meeting for action at a
subsequent meeting. No legislative action shall be taken in the absence of a
quorum, which shall consist of twenty voting members of the Council.
Council meetings will be conducted according to Robert's Rules of
Order.
Sec. 8. Transmission of Standing Committee Reports
Reports of the standing committees of the College Council shall normally
be transmitted directly to the Dean of the College and the Committee of the
College Council and, through them, to the College Council. In cases where
legislation is proposed, the Committee of the College Council shall review
the proposal and then recommend its acceptance, rejection, or revision.
Sec. 9. Amendments to the Constitution
The College Council may amend this Constitution by passage of legislation
with that stated purpose.
Adopted by the College Council on April 5, 1983. Change to Article
I, Sec. 2, part c adopted November 26, 1991.
Addendum: Rules of Procedure, Committee of the College Council
Rule 1. Meetings
- The Committee of the College Council shall meet every two weeks
during the Autumn, Winter, and Spring Quarters, or oftener, at the
call of the Dean, the Spokesman, or at the request of any two members
of the Committee. The Committee may meet during the Summer Quarter
at the call of the Dean, the Spokesman, or at the request of any
two members of the Committee.
- The meetings shall be scheduled by the Secretary of the Faculties,
and the schedule shall be published and distributed with the calendar
of University meetings. The Secretary shall consult with the Dean
and the Committee to determine an acceptable time and place for
regular meetings and for the special meetings that are called under
Rule 1 (a).
Rule 2. Agenda and Matters for Discussion
Any member of the Committee, or the Dean, may initiate matters for
discussion, either by supplying agenda items to the Secretary in time
for mailing prior to the meeting, or at the meeting as part of new
business. The Secretary, after consultation with the Dean and the
Spokesman, shall distribute the agenda with meeting reminders prior
to regular meetings and for special meetings.
Rule 3. Election of a Spokesman
A Spokesman shall be elected annually by a vote of the elected members
of the Committee at the first meeting of the new Committee. The Spokesman
shall report to the Council on actions taken by the Committee of the
College Council and the votes on motions.
Rule 4. Committee Reports to the College Council
The Committee shall make a report (or progress report) through its
Spokesman at each meeting of the Council with respect to each matter
referred to it by the Council, and may report on such other matters
that the Committee deems expedient.
Rule 5. Minority Reports to the College Council
In addition to the report of the Committee, any member or members
of the Committee may present minority views in writing to the Council
without derogation to the right of members of the Committee to discuss
matters on the floor of the Council.
Rule 6. Preparation and Distribution of Minutes
Minutes shall be kept by the Secretary of the Faculties, who shall
attend meetings, and these minutes shall be distributed to members
of the Committee. From time to time, the Dean may wish to advise the
Committee on confidential matters and by unanimous consent these shall
be off the record of minutes.
If the Secretary is unable to attend a meeting, his designated
deputy shall take minutes on his behalf and transmit minutes and
related documents to the Secretary.
Rule 7. Meeting Chairman
The meetings shall be chaired by the Dean. Should the Dean be unable
to attend a regular meeting, he shall so advise the Secretary and
may designate in such instance as his substitute: an Associate Dean
or a Master of a Collegiate Division, or a member of the Committee.
Rule 8. Quorum
A quorum for Committee meetings shall consist of four elected members
for actions to be taken. Meetings may be canceled if the Secretary
determines that no items for discussion are proposed or pending from
previous meetings, or if four elected members indicate inability to
attend, or by unanimous consent.
Rule 9. Procedure for Consideration of Subcommittee Reports
When the Committee of the College Council wishes to consider the report
of a subcommittee and the chairman of that subcommittee is not a member
of the Committee of the College Council, the normal procedure shall
be to invite this person to attend that portion of the meeting in
question.
Rule 10. Vacancies on the Committee
A vacancy on the Committee shall be declared upon the death, retirement,
or resignation of a member. If a member is to be absent from the University
for one or more quarters during his term, he shall resign his membership
on the Committee. If a member not absent from the University shall
be absent from all meetings for one quarter, that member's seat shall
be declared vacant. When a vacancy is declared, the Secretary shall
fill it from the list of alternatives determined at Committee election
time.
Rule 11. Adoption of Rules of Procedure
Rules of procedure and amendments thereto shall be adopted by vote
of the Committee and submitted to the College Council for approval.
Rules shall be distributed to all members of the College Faculty.
Rules adopted in Committee on Jan. 27, 1976.
Addition to Rule 6 proposed on Feb. 24, 1976.
|
