- The Secretary of the Faculties shall label the ballots
to ensure a random ordering. A random number will also be assigned
to each candidate.
- The ballots will be sorted initially, giving each
to the candidate marked as first choice.
- Set aside as invalid any ballot that does not indicate
clearly its first choice. Count all other ballots.
- Count the ballots thus distributed and tabulate the
number of valid votes assigned to each candidate.
- Add the number of total valid votes cast to establish
the quota needed to elect a candidate. Divide the total number of
valid votes cast by the number of seats to be filled plus one. Then
add one to that result to establish the quota. (Discard any remaining
fraction.) After each transfer of the ballots of any one candidate,
whether the transfer be of the surplus ballots of a candidate who
has received the quota (see Rules 7 and 8 below), or of all the ballots
of a defeated candidate (see Rule 16), the quota shall be recomputed
if the transfer involves any exhausted ballots (see Rule 17).
- Declare elected every candidate who has received
the quota.
- If this does not fill all the seats, transfer, if
possible, as many of the ballots of each elected candidate as he or
she has above the quota, to the next choice candidates.
- If more than one candidate has received more than
the quota, transfer first the surplus ballots of the candidate with
the most ballots, then the surplus ballots of the candidate with next
most ballots, and so on until all the surplus ballots have been transferred.
- In taking ballots for transfer (either from candidates
who have received ballots in excess of the quota, or from candidates
declared defeated), take them in the order of the random numbers (see
Rule 1), the lowest number first.
- As soon as a candidate has received the quota, declare
him or her elected immediately, and transfer to him no ballots in
excess of the quota. Before the transfer of an elected candidate’s
surplus ballots, or of all the ballots of a defeated candidate, note
whether the transfer can produce a new winner.
- As soon as the necessary number of candidates has
been elected, declare the election at an end.
- If any ballot taken for transfer as a surplus ballot
of an elected candidate does not clearly indicate the voter’s
next choice among the candidates still lacking the quota, exchange
it, if possible, for another of the candidate’s ballots that
does. If none of the candidate’s surplus ballots can be transferred,
declare them exhausted. (Note the requirement in Rule 6 for computing
anew the quota.)
- After all the surplus ballots of any candidate have
been transferred, make a fresh tabulation of results before making
further transfers.
- After all the surplus ballots have been transferred,
declare defeated all candidates with no ballots to their credit.
- As soon as the number of continuing candidates is
reduced to the number still to be elected, bring the election to an
end by declaring them all elected. A “continuing” candidate
is a candidate as yet neither elected nor defeated.
- If the election is not thus completed by the defeat
of all candidates with no ballots, declare defeated the candidate
lowest on the poll and transfer all his or her ballots, each to the
candidate marked as the next choice among the continuing candidates.
- In distributing the ballots of a defeated candidate,
set aside as “exhausted” every ballot which does not clearly
indicate the voter’s next choice among the continuing candidates.
- Whenever all the ballots of a defeated candidate
have been transferred without completing the election, make a fresh
tabulation of results, declare defeated the candidate then lowest
on the poll, and transfer all his or her ballots, each to the candidate
marked as next choice among the continuing candidates.
- Continue this process until the necessary number
of candidates has been elected or until only that number remains undefeated.
- In case of a tie, the ballots of the candidate
with the lowest random number will be distributed first.
(These instructions were circulated with the Minutes
of the Council meeting held on July 18, 1950. They were revised
in July, 1985; and again, in July, 2002.)
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