Article I. The Governing Committees and the College Council
Sec. 1. Governing Committees
- The Governing Committees of the Biological Sciences Collegiate Division, the Humanities Collegiate Division, the Physical Sciences Collegiate Division, and the Social Sciences Collegiate Division shall consist of at least five members.** The Faculties of these Collegiate Divisions shall take steps to constitute their Governing Committees. The process of constitution or reconstitution shall be approved by the Dean of the College and the Committee of the College Council.
- Each Governing Committee shall include at least two members with a substantial involvement with general education courses (e.g., core course staff chairmen, individuals responsible for a yearlong general education course, or individuals who have taught general education courses at least twice).
- Each Governing Committee shall include at least two members with a substantial involvement in concentration programs (e.g., concentration chairmen, area counselors, or individuals who have taught required upper-level undergraduate courses at least twice).
- Terms of membership on Collegiate Divisional Governing Committees shall be three years.
- The Master shall act as Chairman of the Governing Committee.
Sec. 2. The College Council
- The College Council shall consist of forty members of the College Faculty, one half elected, one half appointed. In addition, those ex officio members specified in the University Statutes shall be members of the College Council without vote. (Statute 12, Article IX, Sec. 3.)
- Elections, by the Hare System, shall be held annually to fill vacancies among the elected members as specified in Article IV, Sec. 1 of this Constitution.
- Following the at-large elections, twenty members of the Council shall be appointed by the President upon recommendation of the Dean of the College. The Dean shall ensure that at least three members of the Governing Committees of the Biological Sciences Collegiate Division, the Humanities Collegiate Division, the Physical Sciences Collegiate Division, and the Social Sciences Collegiate Division be members of the College Council. In cases where an elected member of the Council is also a member of a Governing Committee, the Dean may designate such a member as a representative of that member’s Governing Committee. The Dean shall also seek to ensure representation from the New Collegiate Division.
- Members designated as Governing Committee representatives shall have Council terms coterminous with their Governing Committee terms. Terms for all other members shall be for three years.
- Sec. 3. Powers The College Council shall exercise the legislative powers of the College Faculty in accordance with the Statutes of the University, viz., over all matters pertaining to the admission requirements, curricula, instruction, examinations, grading, and degrees in the College; the College Council shall have general legislative power over the work in the College leading to the Bachelor of Arts degree; and shall determine the requirements in general education for the Bachelor of Science degree.
Article II. The Elected Committee of the College Council
Sec. 1. Constitution
- There shall be a Committee of the College Council, which shall consist of the Dean of the College and seven other members elected by the College Council out of its voting membership under the Hare System of Proportional Representation. This election shall provide that the Committee includes at least one member from each of the Biological Sciences Collegiate Division, Humanities Collegiate Division, Physical Sciences Collegiate Division, and Social Sciences Collegiate Division.
- Sec. 2. Terms of Office and Election Procedures Terms of office for the elected members shall be for two years, renewable, with four members to be elected in one year and three the next, this alternation to be continued in subsequent years. The unexpired terms of Committee members leaving the Council shall be served by the next alternates to the Committee, providing always that the conditions specified in Article II, Sec. 1 are fulfilled.
- Sec. 3. Organization and Meetings The Dean of the College shall be the Chairman of the Committee of the College Council. The Committee of the College Council shall elect a Spokesman from its membership. The Spokesman will serve for one year, and will be eligible for re-election. The Committee of the College Council will meet at least once every two weeks throughout the Autumn, Winter, and Spring Quarters. Other matters pertaining to the Committee’s organization shall be dealt with according to the Committee’s Rules of Procedure.
- Sec. 4. Functions The primary function of the Committee of the College Council is to prepare material for action by the College Council in all matters over which that body has jurisdiction. In all its activities and in its recommendations to the College Council, the Committee of the College Council will give high priority to questions of curriculum and academic programs. The Committee of the College Council will receive reports from other standing committees and proposals for College Council action from members of the College Faculty.
Article III. The Other Standing Committees of the College Council
- Sec. 1. Constitution In addition to the elected Committee of the College Council, the College Council shall have two standing committees: a Curriculum Committee and a Committee on Admissions and Enrollment. The Dean of the College shall appoint the members of each Committee, after consultation with the Committee of the College Council, and may designate their Chairmen. Terms of membership on each Committee shall be for two years, renewable, with approximately one half of each Committee to be appointed in any one year. It is understood that the Dean of the College has ex officio access to any committee he appoints.
- Sec. 2. Functions The standing committees shall be responsible for continuing inquiry into matters relative to their respective titles, for advising the Dean of the College and the College Council from time to time on such matters through the medium of written reports, and for proposing legislation as needed to the College Council through its elected Committee, according to College Council Bylaws.
- Sec. 3. Creation of Standing Committees The College Council may create additional standing committees by passage of legislation with that stated purpose.
Article IV. College Council Bylaws
- Sec. 1. Election Procedures Nominating petitions for elections to the College Council shall be signed by three members of the College Faculty. Voters must return ballots in the envelopes provided by the Secretary of the Faculties and must sign the envelope. Voters who are absent from the University at the time of the College Council election may make arrangements to cast absentee ballots, and the Secretary of the Faculties shall issue regulations which will facilitate such arrangements.
- Sec. 2. Organization In the absence of the President or Provost, meetings of the College Council shall be chaired by the Dean of the College or, in his absence, his designated representative.
- Sec. 3. Regular Meetings Regular meetings of the College Council shall be held at least twice each quarter, except for the Summer Quarter. A schedule of these meetings, determined by the Dean of the College, shall be circulated by the Secretary of the Faculties at the beginning of each Autumn Quarter.
- Sec. 4. Attendance at Regular Meetings Any member who misses two consecutive regularly scheduled meetings of the College Council without prior notice to the Secretary of the Faculties will be dropped from the membership and will be replaced by the highest alternate in the case of an elected member, or by a new appointee in the case of an appointed member.
- Sec. 5. Special Meetings Special meetings may be called by the Dean of the College and shall be called by him upon the receipt of a written petition signed by ten College Council members.
- Sec. 6. Agenda The agenda for all College Council meetings shall be established by the Dean of the College after consultation with the Committee of the College Council. It shall normally be circulated to the members of the Council at least three days before a meeting. Any member of the College Faculty may present to the Dean, or to any member of the Committee of the College Council, items for consideration for the agenda. The final item for the agenda shall be the opportunity to introduce new business. Any item supported by a petition signed by ten members of the College Council must appear on the agenda for the next meeting.
- Sec. 7. Council Action Items for action shall normally be presented at one meeting for action at a subsequent meeting. No legislative action shall be taken in the absence of a quorum, which shall consist of twenty voting members of the Council. Council meetings will be conducted according to Robert’s Rules of Order.
- Sec. 8. Transmission of Standing Committee Reports Reports of the standing committees of the College Council shall normally be transmitted directly to the Dean of the College and the Committee of the College Council and, through them, to the College Council. In cases where legislation is proposed, the Committee of the College Council shall review the proposal and then recommend its acceptance, rejection, or revision.
Sec. 9. Amendments to the Constitution The College Council may amend this Constitution by passage of legislation with that stated purpose.
- Adopted by the College Council on April 5, 1983. Change to Article I, Sec. 2, part c adopted November 26, 1991.
Addendum: Rules of Procedure, Committee of the College Council
Rule 1. Meetings The Committee of the College Council shall meet every two weeks during the Autumn, Winter, and Spring Quarters, or oftener, at the call of the Dean, the Spokesman, or at the request of any two members of the Committee. The Committee may meet during the Summer Quarter at the call of the Dean, the Spokesman, or at the request of any two members of the Committee.
- The meetings shall be scheduled by the Secretary of the Faculties, and the schedule shall be published and distributed with the calendar of University meetings. The Secretary shall consult with the Dean and the Committee to determine an acceptable time and place for regular meetings and for the special meetings that are called under Rule 1 (a).
- Rule 2. Agenda and Matters for Discussion Any member of the Committee, or the Dean, may initiate matters for discussion, either by supplying agenda items to the Secretary in time for mailing prior to the meeting, or at the meeting as part of new business. The Secretary, after consultation with the Dean and the Spokesman, shall distribute the agenda with meeting reminders prior to regular meetings and for special meetings.
- Rule 3. Election of a Spokesman A Spokesman shall be elected annually by a vote of the elected members of the Committee at the first meeting of the new Committee. The Spokesman shall report to the Council on actions taken by the Committee of the College Council and the votes on motions.
- Rule 4. Committee Reports to the College Council The Committee shall make a report (or progress report) through its Spokesman at each meeting of the Council with respect to each matter referred to it by the Council, and may report on such other matters that the Committee deems expedient.
- Rule 5. Minority Reports to the College Council In addition to the report of the Committee, any member or members of the Committee may present minority views in writing to the Council without derogation to the right of members of the Committee to discuss matters on the floor of the Council.
Rule 6. Preparation and Distribution of Minutes Minutes shall be kept by the Secretary of the Faculties, who shall attend meetings, and these minutes shall be distributed to members of the Committee. From time to time, the Dean may wish to advise the Committee on confidential matters and by unanimous consent these shall be off the record of minutes.
- If the Secretary is unable to attend a meeting, his designated deputy shall take minutes on his behalf and transmit minutes and related documents to the Secretary.
- Rule 7. Meeting Chairman The meetings shall be chaired by the Dean. Should the Dean be unable to attend a regular meeting, he shall so advise the Secretary and may designate in such instance as his substitute: an Associate Dean or a Master of a Collegiate Division, or a member of the Committee.
- Rule 8. Quorum A quorum for Committee meetings shall consist of four elected members for actions to be taken. Meetings may be canceled if the Secretary determines that no items for discussion are proposed or pending from previous meetings, or if four elected members indicate inability to attend, or by unanimous consent.
- Rule 9. Procedure for Consideration of Subcommittee Reports When the Committee of the College Council wishes to consider the report of a subcommittee and the chairman of that subcommittee is not a member of the Committee of the College Council, the normal procedure shall be to invite this person to attend that portion of the meeting in question.
- Rule 10. Vacancies on the Committee A vacancy on the Committee shall be declared upon the death, retirement, or resignation of a member. If a member is to be absent from the University for one or more quarters during his term, he shall resign his membership on the Committee. If a member not absent from the University shall be absent from all meetings for one quarter, that member’s seat shall be declared vacant. When a vacancy is declared, the Secretary shall fill it from the list of alternatives determined at Committee election time.
- Rule 11. Adoption of Rules of Procedure Rules of procedure and amendments thereto shall be adopted by vote of the Committee and submitted to the College Council for approval. Rules shall be distributed to all members of the College Faculty.
- Rules adopted in Committee on Jan. 27, 1976.
- Addition to Rule 6 proposed on Feb. 24, 1976.